Covered entities and business associates finally have an idea what the accounting of disclosures provision in HITECH is all about. The Department of Health & Human Services publically released a proposed rule governing privacy disclosures related to electronic health records May 27 and published it in the Federal Register May 31. Comments must be submitted on or before August 1, 2011. See also: 6 Things to Know About the HIPAA Disclosures Proposed Rule.
What: The HITECH-required proposed rule is formally known as "HIPAA Privacy Rule Accounting of Disclosures under the Health Information Technology for Economic and Clinical Health Act." The HITECH Act requires CEs and BAs to provide an accounting of disclosures of personal health information (PHI) through an EHR, for treatment, payment, and healthcare operations (TPO) dating back three years from such a request.
The proposed rule implements this requirement through the right to an "access report," which includes an accounting of who accessed electronic health information in a designated record set (DRS), for any reason. This includes both uses and disclosures, regardless of the purpose.
Why accounting of disclosures: "The intent of the accounting of disclosures is to provide more detailed information (a 'full accounting') for certain disclosures that are most likely to impact the individual," according to the proposed rule.
Why access reports: "The intent of the access report is to allow individuals to learn if specific persons have accessed their electronic DRS information (it will not provide information about the purposes of the person's access)," according to the proposed rule.
Compliance dates: For new accounting of disclosures requirements, if the rule becomes final in its current form, compliance would be mandatory 180 days after the effective date of the final regulation (i.e., 240 days after publication). For the access reports provision, compliance would be effective January 1, 2013, for electronic DRS systems acquired after January 1, 2009, and beginning January 1, 2014, for electronic DRS systems acquired prior to 2009.