"Cut-and-paste is a matter of policy, not technology," Halamka said. "Use templates for notes and EHR tools that enable medication lists, lab values, and vitals to be incorporated into documentation."
Sandager said the cut-and-paste EHR issue is more of a cultural phenomenon in the medical field than a matter of criminal intent. "There's a general fear in the provider base," he said of many healthcare providers who he said have been conditioned to commit overkill on documentation. "The tendency is to just dump it all in."
Circle Health has been working with physicians to make sure the healthcare system's EHR program has the best possible workflow, which has done more than trim a few minutes off each doctor's daily administrative tasks, Sandager said. "The bottom line is we get a better record out of it," he said.
There is also a measure of patience involved in ensuring Meaningful Use compliance in any large healthcare organization, the Circle Health CIO said. "With hundreds of providers, one or two are going to need help," he said.
Many providers are set to launch Stage 3 of Meaningful Use, which is designed to help push the US healthcare system to a value-based model. Sandager said Circle Health is actively planning for Stage 3 and offered one last bit of advice: "Make sure you and your EMR partner are looking ahead."