According to HITArkansas director Nathan Ray, his REC has helped more than 1,400 primary care providers and specialists around the state. "We've got over 52 percent of our target to Meaningful Use," he says. "We're out there helping clinics such as Jeannie's with actually making sure that they are compliant with the Meaningful Use criteria, helping them where there are gaps."
I was curious about what is in HITArkansas's helpful binder. According to Ray, it covers assessment and planning; selecting an EHR vendor; implementation tools, checklists and strategy guides; a post-go-live EHR evaluation guide; Meaningful Use criteria; security risk analysis; and details of registration and attestation.
Ray says different institutions have different ways of saving paperwork in case of audit. Some use Microsoft Sharepoint or similar document management technology. Others upload it to a secure area of their network.
"We had actually backed ours up on a shared hard drive," Atkinson said. "It was a really easy, simple process just to go there and like Valerie says, just zip all that up that they were requesting and asking for, and submitting it to them."
The clinic received two responses from CMS. The first request, received in March, requested supporting documentation on all of the Meaningful Use quality measures. Then, at the end of May, CMS requested more documentation on Core Measure 5, the Active Medication List.