Make sure there are specific issues, news, or information to discuss. If you find that regular meetings are a waste of time, don't be afraid to schedule them less frequently.
A version of this article was first published February 7, 2021, by HCPro's Credentialing Resource Center, a sibling publication to HealthLeaders.
It can be difficult sometimes to justify holding meetings. But they are an important tool for communication in any organization, especially healthcare institutions. Some effective ways that the medical staff services office can support meeting efficiency are:
- Staff, organize, plan and facilitate meetings, including room arrangements
- Prepare the agenda and minutes and any other relevant documents to help communication and decision making
- Communicate the resulting actions (e-mail, bulletin boards)
- Follow up to make sure action items are fulfilled
- Act as liaison between med staff and the administration
Weekly meetings can be meaningless if held simply because it's time. Make sure there are specific issues, news, or information to discuss. If you find that regular meetings are a waste of time, don't be afraid to schedule them less frequently.
It's always a good idea to evaluate how time spent in meetings translates to accomplishments. If there aren't observable actions, (which can include simple communication) it may be time to rethink the need for meetings.
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