The advantages of video conferencing range from the ability to reach out to candidates around the world to helping employees’ accessibility issues.
This article was first published Sept. 20, 2021, by HR Daily Advisor, a sibling publication to HealthLeaders.
If the year 2020 taught us anything, it’s that a remote workforce is a productive workforce. Though remote work used to be a rare occurrence, companies are beginning to see the benefits of having their teams work and operate from home.
During this transition, the emergence of video conferencing has been the biggest game-changer of all.
As an HR employee, video conferencing should become your new best friend. The advantages of this platform are huge; from the ability to reach out to candidates around the world to the chance to help employees’ accessibility issues, video conferencing can do it all.
Let’s look at some advantages of this tech and how you can start implementing it into your day-to-day operations.
1. Personal Connection
The HR department is composed of many different positions, and they can all benefit from video, even when your team is only discussing topics among themselves. From assistants who respond directly to employee questions to managers who handle all the tiny details, everyone on the team can use video to communicate clearly and efficiently at the touch of a button.
The greatest benefit of video conferencing software is the ability to communicate and meet in person even if we’re far apart. By connecting over video, you can share all necessary details with your coworkers without having to go back and forth in e-mails or direct messages. Plus, the human connection is essential when we’re all isolated and working from home.
2. Easier Interviews
Video conferencing allows you to interview candidates with considerably less effort than it used to take. In the past, in-person interviews severely limited the number of candidates a company could consider. Now, with widely accepted remote options, employees can interview and work from almost anywhere. This helps you find the perfect fit for any position! Furthermore, HR can send recorded videos of interviews to other decision-makers within the company for review.
3. Reduce Costs
While interviewing is easier with video conferencing, it’s also less expensive. Not only do employees not need to pay for travel, but there are also fewer expenses when there is no physical office (lighting, utilities, rent, etc.).
In the past, when interviewing for high-ranking positions, many companies would fly in candidates, put them up in hotels, provide rental cars, and then pay to send them home. That, too, is a thing of the past, and the savings can be exponential.
4. Mental Health Considerations
While the interviewing aspect is great, video conferencing can also help with the needs of your current employees, especially when your department is working to improve employees’ mental health. The ability to speak to HR or anyone at the office without having to be physically present creates more opportunities to allow employees to work from home and work flexible schedules.
With COVID-19 still a factor, many working parents are dealing with extra responsibilities, including caring for their kids and homeschooling. If HR can provide the chance for employees to start later in the day so they can take care of their kids and still be face-to-face for an important meeting via video conferencing, it will make a big difference in your employees’ lives, and they will truly appreciate the gesture.
In addition to flex time, video conferencing allows HR representatives to administer mental health training sessions wherever employees may be, which could be an instrumental factor in your employee retention strategy.
5. Easier Presentations
On the topic of presentations, HR can also use video conferencing software to schedule high-quality webinars for management or staff. In addition to showing your face during the meeting, you can also utilize the benefits of screen-sharing.
Just about every video conferencing tool has a screen-sharing option, and it allows you to show the content on your screen to your audience in real time. Slideshow presentations are particularly powerful in this medium, and you can also record your screen during the show so your webinar can be watched again at a later time by any employees who missed it.
In the end, it’s clear that video software is a true game-changer for HR and the world of business in general. Consider implementing this technology today, and your internal team and your company will be better for it.
“Though remote work used to be a rare occurrence, companies are beginning to see the benefits of having their teams work and operate from home.”
HR Daily Advisor
In working from home, video conferencing has been the biggest game-changer of all.
Video conferencing offers a human connection when we’re all isolated and working from home.
The ability to communicate without being physically present creates more flexibility for employees.